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Mileage Reimbursement Calculator
Work out exactly what you are owed for driving. Enter your miles, pick the IRS rate or set a custom one, add parking and tolls, then press Calculate.
Written by TopicDrill Editorial Team·Updated June 2026
Where the money comes from
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How the mileage reimbursement calculator works
Reimbursement is built from two pieces. The first is mileage: the distance you drove multiplied by a rate in cents per mile. The second is direct costs like parking and tolls, which sit on top of the per-mile amount. The tool multiplies miles by trips so you can total a recurring commute or several identical client visits in one go.
The chart breaks the payout into its parts so you can see how much comes from distance and how much from extras. Picking a preset fills in the current IRS figure, while typing your own number switches the tool to a custom rate, handy when an employer pays a flat amount that differs from the federal standard.
A quick example
Say you make ten 24-mile round trips to a job site in a month and pay 4 dollars in tolls each time. At the 2024 business rate of 67 cents, the 240 miles earn 160 dollars and 80 cents, and the 40 dollars of tolls bring the total to 200 dollars and 80 cents. The blended payout works out to about 84 cents per mile once tolls are folded in.
Things to keep in mind
Keep a contemporaneous log of dates, destinations, and odometer readings, because the IRS expects records to back up a deduction. The official rates and rules live at IRS.gov. If you are weighing the cost of the drive itself, our gas cost calculator estimates the fuel side of the trip.
Frequently asked questions
How is mileage reimbursement calculated?
Multiply the miles you drove by the rate per mile, then add any reimbursable parking and tolls. For example, 120 miles times 67 cents a mile equals 80 dollars and 40 cents. This tool does the arithmetic and shows an effective rate per mile once extras are included.
What is the IRS standard mileage rate?
The standard rate is a per-mile figure the IRS sets each year to cover the average cost of operating a vehicle, including fuel, maintenance, and depreciation. For 2024 it is 67 cents a mile for business, 21 cents for medical or moving, and 14 cents for charity driving.
Can I claim parking and tolls on top of mileage?
Yes. Parking fees and tolls are separate out-of-pocket costs and can be reimbursed in addition to the per-mile amount. They are not baked into the standard rate, which only covers the cost of operating the vehicle itself.
Should I use the standard rate or actual expenses?
The standard rate is simpler because you only track miles. The actual expense method totals real fuel, insurance, and repair costs multiplied by your business-use percentage, which can be larger for expensive vehicles but requires far more record keeping.
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